Vermont Symphony Orchestra

Jaime Laredo
Music Director

Job Description – Business Manager

VSO Business Manager

May 10, 2021

The Vermont Symphony Orchestra Association, a leading not-for-profit organization and equal opportunity employer, is seeking an experienced finance professional as its full time Business Manager in Burlington, VT. Experience with QuickBooks and nonprofit accounting required. Responsibilities include recording cash receipts, account reconciliations, investment accounting, financial reporting, employee benefits maintenance, basic HR duties and support in processing payroll. Competitive pay, benefits, flexible schedule and hybrid remote/in person office hours available. Locate in Burlington. Please submit resume in confidence to hire@vso.org; open until filled.

Qualifications

  1. Bachelor’s degree in Accounting or equivalent work experience
  2. Working knowledge of generally accepted accounting principles (GAAP) for nonprofit organizations
  3. Proficiency with QuickBooks software (desktop)
  4. Expertise with Microsoft Office products
  5. Ability to analyze and solve problems
  6. Ability to work independently and as a member of a small team
  7. High ethical standards, exhibiting honesty, integrity and transparency
  8. Strong attention to detail
  9. Strong organizational skills
  10. Strong verbal and written communication skills
  11. Some human resources experience or knowledge

Job responsibilities

Daily/weekly

  1. Process vendor invoices for payment
  2. Prepare bank deposits and record cash receipts
  3. Record online donations

Bi-weekly

  1. Gather timesheets and submit information to payroll service
  2. Receive payroll reports and record journal entries

Monthly

  1. Reconcile key balance sheet accounts and post adjusting entries as needed
  2. Reconcile investment accounts to investment reports
  3. Complete bank reconciliations for all accounts
  4. Reconcile donation amounts with Development; prepare financial reports for grants
  5. Rolling forward restricted fund balances
  6. Attend Finance Committee meeting as needed
  7. Prepare the following reports for review by the Executive Director and Finance Committee:
    1. YTD Profit & Loss vs. budget with explanations for larger variances
    2. YTD Profit & Loss vs. prior year with explanations for larger variances
    3. Balance Sheet comparative with prior year
    4. Cash Flow Projection

Quarterly

  1. Prepare financial reports for review by the Board of Directors

Fiscal year-end (May 31)

  1. Reconcile all balance sheet accounts
  2. Gather or prepare all information requested by external auditors
  3. In collaboration with other staff, prepare budget for upcoming fiscal year
  4. Record all audit adjustments and reconcile accounting records to final audit report
  5. Provide response to each audit finding and recommendation
  6. Prepare information needed for the annual Form 990

Calendar year (December 31)

  1. Work with payroll company in preparation of 1099 forms
  2. Review W-2s for accuracy
  3. Renew employee payroll options/benefits

As needed:

  1. On-boarding new employees
    1. Enrolling in health insurance and retirement plans
  2. Communicating leave balances and basic HR information with employees
  3. Other duties as mutually agreed.

The Vermont Symphony Orchestra is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran’s status, criminal conviction, sexual orientation, gender identity, or gender expression. 

Please contact Grace Spain at 802-864-5741 or grace@vso.org should you need accessibility accommodations for the application process.

 

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